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Accounts Payable Manager

Company: Costa Farms
Location: Miami
Posted on: May 6, 2021

Job Description:

DESCRIPTIONReporting to the Assistant Controller, this exciting and challenging position will play an integral role in Costa Farms daily accounts payable activity and long-term vision. The successful candidate will supervise and coordinate the overall operations and activities of the Accounts Payable and Vendor Relations team. You will oversee the accurate and timely payment of vendors in accordance with Company policy and ensure proper daily, weekly, and monthly reconciliations as well as oversight of vendor relations as it relates to invoicing and payments.The position is responsible for directing and managing the Accounts Payable staff to provide accurate and timely processing and disbursement of vendor obligations and ensure the integrity of the financial accounting system. The management of the Accounts Payable staff includes hiring, training, developing the staff, assigning, and directing the workflow of the staff. In addition, the Accounts Payable Manager is required to establish internal controls and procedures to protect the assets of the company and determine new controls or procedures that address the growth of the company. This position interacts on a regular basis with upper management and external customers as well as other internal customers/departments to integrate solutions that meet the company's goals both financially and operationally. Other responsibilities include approval of accruals, vendor account reconciliations, and adherence to month-end closing deadlines.DUTIES (Primary 80%)Manage the Accounts Payable and Vendor Relations teamEnsure timely payment of vendor invoicesEnsure timely response to vendor telephone and email inquiriesAccomplish department goals related to servicing our internal and external customers/ vendorsDrive continuous improvement and performance goals through the compilation of data analysis, reporting tools and performance metricsEstablish and measure KPI's for processes and individual productivityManage reporting and meet KPI's for AP Received Not Invoiced (RNI)Ensure timely and accurate input of supplier PO and Non-PO invoices and all other payment requestsCultivate a strong culture of partnership and resolution with AP suppliers and other business unitsAssist in special projects, as neededEnsure compliance with AP policies and legal/regulatory requirements as well as ensure proper internal controls in Accounts PayablesWork with reporting team during internal and external audits; pull source documents and work directly with auditors as neededAccountable for adhering to and promoting Company values by performing duties in a manner that is consistent with being an AP Manager, and support the continued growth of the department and the CompanyEnsure vendor reconciliations are performed timely and consistently.Reduce Receipts Not Invoiced (RNI) and maintain at established levelsCollaborate with purchasing and receiving to maintain RNI levels and timely resolution of discrepanciesWork with sourcing and operating units to ensure critical vendors are paid timely to eliminate shipment holds.Support processes and procedures that ensure compliance with company payment policies and controlsSupport process and procedures that ensure supplier compliance with AP proceduresRespond to business unit and supplier communications within the established time frameMonitor, review, and coordinate expedition and resolution of vendor inquiriesCommunicate with other departments to resolve vendor invoice/payment discrepanciesMeet key performance indicators (KPI) established by Senior ManagementWORKING CONDITIONS & PHYSICAL REQUIREMENTSFull time - flexibility to work extra time if needed.Work in a fast-paced and diverse environment.Works in an office environmentExtensive travel to company subsidiaries will be necessary from time to timeProblem-solving, oral/written communication, analytical ability, calculating, concentration, & interpersonal abilities continuously.Eye/hand coordination, typing, handling, & wrist motion continuously.Bending, reaching, stretching, standing, & walking occasionally.COMPETENCIES Communicates effectivelyCultivates innovationBuilds networksDrives resultsOptimizes work processesPersuasiveCollaboratesMicrosoft Office, SAGE,QUALIFICATIONSExperience in supervising and mentoring staffParticipate actively in the day to day AP activities; "roll up your sleeves" work ethicProficient experience of accounts payable processing, with heavy concentration in PO type invoicesProficient experience of 2+ years in managing accounts payable in a high volume fast paced environmentAbility to change direction and priorities quickly to accommodate department and company needsDegree in Finance, Accounting, or related field preferredExperience in horticulture or similar type industry a plus.KEY PERFORMANCE INDICATORS (KPIs)Strong communication skills both verbal and writtenExcellent phone etiquette and listening skillsPositive interpersonal skillsExcellent customer service skillsStrong organizational and prioritizing skillsAbility to work in a flexible and dynamic environmentTeam-oriented person who can focus on the detailsProven results-orientedStrong process skills and proven ability to interact with all levels of the organizationPossess intermediate knowledge of Microsoft Excel and Microsoft Word

Keywords: Costa Farms, Miami , Accounts Payable Manager, Accounting, Auditing , Miami, Florida

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