Senior - Sponsored Program Specialist (Full Time, Day Shift)
Company: Nicklaushealth
Location: Miami
Posted on: May 28, 2023
Job Description:
DescriptionJob SummaryWorks closely with the Office of Sponsored
Programs' (OSP) leadership and institutional stakeholders to grow
and maintain the sponsored programs portfolio at Nicklaus
Children's Health System (NCHS). Responsible for all pre-award
functions, including, but not limited to, identification of funding
opportunities, proposal and budget development support, proposal
submission, and stakeholder education and training related to
sponsored programs activity, as well as post-award functions,
including, but not limited to, award management and strategic
initiatives related to sponsored programs. Works across disciplines
including Research, Quality Improvement, Finance, and other
stakeholders to assure organizational compliance in areas such as
human subjects, biosafety, and sponsored
expenditures.Qualifications Minimum Job Requirements
- Bachelor's Degree (Required)
- 5-7 years of experience in pre-award sponsored programs
administration
- 5-7 years of experience working in healthcare or academic
medical centerKnowledge, Skills, and Abilities
- Demonstrated experience in pre-award activity
- Knowledgeable regarding issues of research compliance
- Knowledgeable of federal agency practices, regulations and
policies
- Ability to work effectively, collaboratively, and
diplomatically with investigators, program leaders and offices of
senior level administration including finance, compliance,
procurement and other NCHS administrators
- Excellent interpersonal and organizational skills and the
willingness to reach out to various stakeholders
- Understanding of federal regulations and agency guidelines for
grants management and sponsored research, including CMS, HRSA, NIH
NSF, and DoD. Some familiarity with Florida State grants,
desirable
- Ability to work with program officers at State and federal
agencies and act as effective liaison between faculty and funding
agencies
- Evidence of ability to manage budgets effectively
- Capability of producing creative and innovative solutions and
approaches to common problems
- Highly developed written and verbal skills
- Proficient with basic software applications including Word,
Excel, and Powerpoint
- Experienced with database management tools and protocol
submission and tracking software
- Experienced in reading and interpreting award documents to
track and meet post-award deadlines and reporting requirements
(including, but not limited to, invoices and programmatic
reports).Job Specific Duties
- Provides comprehensive pre/post-award services for OSP at NCHS,
including proposal development, submission & tracking, as well as
reviewing awards/tracking & complying with post-award
deadlines.
- Assures internal approvals for resources, facilities, etc. are
completed prior to proposal submission.
- Supports the development and execution of sub-awards or
subcontracts.
- Serves as the primary point of contact between NCHS and
external funding agencies.
- Collaborates with investigators, program leaders, & service
lines to develop/submit proposals, develop budgets & to assure
compliance with funding agency guidelines, NCHS policies, &
applicable law.
- Works with investigators, program leaders, and service lines to
meet programmatic progress reporting requirements.
- Provides review and on-time submission of proposals to assure
accuracy and compliance with program announcement, NCHS policies,
and federal regulations.
- Responsible for the maintenance of intranet and web pages for
OSP.
- Prepares and maintains official grant files.
- Responds to inquiries and provides direct assistance to
investigators, program leaders, and departments across the
organization.
- Designs and implements a comprehensive education program on
sponsored programs development, execution and compliance.
- Oversees the OSP central mailbox, including document
management, distribution of notifications to applicable parties),
etc.
- Maintains and updates sponsored programs policies and
procedures as needed to ensure compliance with applicable
regulations.
- Prepares and maintains sponsored programs reports and
portfolio.
- Reviews and oversees the submission of financial and
programmatic reporting and invoices, and ensures all post-award
deadlines are met.
- Oversees management and integrity of OSP's Grants Inventory and
records related thereto, provides oversight of burn rate for each
award, and prepares reports for leadership throughout NCHS.
- Prepares & maintains a sponsored programs training manual for
new OSP employees as needed. Trains new Sponsored Programs
Specialists & is responsible for division of workload among the
team. Job : Clerical/AdministrativePrimary Location :
Florida-Miami-Nicklaus Children's Hospital - Main Hospital
CampusDepartment : OFFICE OF SPONSORED PROGRAMS-2100-310950Job
Status:Full Time
Keywords: Nicklaushealth, Miami , Senior - Sponsored Program Specialist (Full Time, Day Shift), Accounting, Auditing , Miami, Florida
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