Revenue & Accounts Receivable Analyst

Company: Gulliver Preparatory School
Location: Miami
Posted on: November 19, 2023

Job Description:

About Gulliver Preparatory SchoolGulliver Preparatory School is Miami's school of choice for challenging, innovative, and personalized learning designed to meet the needs of a diverse and dynamic world. We are a school of innovation and transformation, and we provide each and every student with unparalleled opportunities to explore and experiment.Founded in 1926 by Arthur Gulliver and transformed under the visionary leadership of Marian C. Krutulis in the second half of the 20th century, Gulliver Prep has been a leading school of distinction for nearly 100 years. To this day, our mission remains unchanged: to create an academic community devoted to educational excellence, with a personal touch, that fulfills each student's potential. We are a family for the whole family, and we celebrate our global community.Job SummaryGulliver Preparatory School is looking for a Revenue & Accounts Receivable Analyst to join our team of professionals. This position is responsible for all aspects of the student billing/collections process and all revenue transactions. In addition, the Revenue & Accounts Receivable Analyst will provide guidance with the student financial aid process and administration of student re-enrollment. This position reports directly to the Chief Financial Officer (CFO) and will provide support in various accounting-related activities.Responsibilities include but are not limited to:

• Maintain and administer all aspects of student account billing to ensure all account information and financial activities are reflected accurately and timely in the student billing system including:
  • Generating AutoPay charges and credits according to the appropriate payment plan as outlined in enrollment contracts.
  • Maintaining billing codes in the student billing system, preparing billing statements, and sending timely notifications regarding billing statements.
  • Recording payments and/or credits to student accounts.
  • Following up directly with families regarding returned/declined payment activity (ACH returns, credit card disputes, etc.).
  • Communicating directly with banking and/or merchant processor staff to resolve any payment or processing issues.
  • Working with families to provide guidance with online payment systems.
  • Administer the collections process to ensure timely follow-up on payment of outstanding balances including:
    • Serving as the school's primary collection representative regarding all past due charges, and initiating direct communication early in the collection cycle to reduce the risk of substantial past due balances.
    • Identifying emerging collection issues for appropriate action in a timely manner through regular reviews of billing reports, such as AR aging or past due accounts.
    • Communicating with families who have past due accounts in a timely fashion, documenting collection activities, and sending notifications as instructed by the Controller.
    • Escalating collection issues to the Controller, as appropriate.
    • Manage all aspects of the financial aid process from application, validation of documents and calculated need.
    • Work with the Director of Enrollment Management to ensure all financial aid awards are properly reflected on the student's accounts, and ensure that all required supporting documents are received in a timely manner.
    • Work with the Director of Enrollment Management during the student re-enrollment process to ensure contracts and payment plans are established, communicated, and executed timely.
    • Ensure enrollment counts maintained by admissions agree to student billing, and work with the admission staff to resolve any variances or irregularities.
    • Work with the Director of Auxiliary Programs and the Director of Development to ensure all summer camp, after school, and fundraising transactions are recognized in the general ledger.
    • Review, maintain and reconcile Accounts Receivable accounts on a monthly basis.
    • Manage tuition insurance claims and inquiries.
    • Provide support to the CFO as it relates to student billing in monthly financial reporting and the annual audit and resolve any discrepancies between the billing system, general reporting, and general ledger.Minimum Qualifications
      • Bachelor's Degree in accounting or finance, or related field.
      • Three years of accounting experience highly preferred.Desired Knowledge, Skills and Abilities
        • Highly organized and detail oriented.
        • Ability to carry out duties and responsibilities in an accurate and timely manner with a high degree or autonomy, personal initiative, and ownership.
        • Highest regard for confidentiality and exemplary ethical standards as necessary.
        • Ability to interface and maintain effective relationships with parents/guardians, students,
        • faculty, administrators, alumni, and guests.
        • Professional written and verbal communication, organizational, and interpersonal skills.
        • Proficiency in Microsoft Office required. Familiarity with Google Suite preferred.
        • Experience with Veracross preferred.Pre-Employment RequirementsCriminal Background Check, Level II Fingerprint Screening(s), and Drug screen.Gulliver is deeply committed to the principles of equity and diversity and seeks to create an inclusive community for all faculty and staff. Gulliver is an Affirmative Action/EqualOpportunity employer and a Drug Free Workplace.
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Keywords: Gulliver Preparatory School, Miami , Revenue & Accounts Receivable Analyst, Accounting, Auditing , Miami, Florida