Senior Office Support Coordinator

Company: Disability Solutions
Location: Miami
Posted on: May 2, 2024

Job Description:

Driving Infinite Possibilities Within A Diversified, Global OrganizationAs
a Senior Office Support Coordinator here at Honeywell Building Automation (BA)
in Miami, FL, you will play a crucial role in providing administrative support
and coordination to the office. You will be responsible for managing office
operations, organizing meetings and events, and assisting with various
administrative tasks. Your attention to detail, strong organizational skills,
and ability to multitask will contribute to the smooth functioning of the
office. You will report directly to our Office Manager and you'll work out of our
Miami, FL location on a hybrid work schedule. In this role, you will impact the efficiency and productivity of the office by
ensuring smooth operations and providing support to the team.KEY RESPONSIBILITIES

• Handle billing processes, including quotes, managing
  shutdowns, and processing credits/rebills.
• Manage customs and badging processes for the office.
• Prepare quarterly reports and assist with yearly audits.
• Coordinate SMS onboarding for new employees.
• Handle material ordering and inventory management.
• Manage building 3095 and ramp passes.
• Prepare unbilled reports and end-of-month financial
  reports.
• Assist with Dell warranty management for office equipment.
• Coordinate HSA annual payment processes.
• Manage ETL/Intertek account and related tasks.
• Handle LATAM-related tasks and coordination.
• Assist with MDAD/USB processes and service contracts.
• Manage list price and valves for tenant spaces.
• Coordinate Miami work orders for fire, smoke evac, BMS,
  elevators, mission, and alarm
• Prepare aging reports and year-over-year reports
• Assist with on-call duties and coordination.
• Coordinate onboarding of new subcontractors and customers.
• Track quotes using the quote tracker in Teams.BENEFITS
  OF WORKING FOR HONEYWELL :
  • Medical, Vision, Dental, Mental
    Health Benefits
  • Paid Vacation
  • 401k Plan/Retirement Benefits (as per
    regional policy)
  • Career Growth
  • Professional DevelopmentYOU
    MUST HAVE
    • Minimum of 3 years of experience in
      office support or administrative role
    • Strong organizational and
      multitasking skills
    • Excellent communication and
      interpersonal skills
    • Proficiency in Microsoft Office Suite WE VALUE
      • Associate's degree in Business
        Administration or related field
      • Experience in coordinating meetings
        and events
      • Attention to detail and ability to
        prioritize tasks
      • Ability to work independently and as
        part of a team
      • Knowledge of office management
        systems and procedures
      • Familiarity with basic accounting
        principles
      • Strong problem-solving skills
      • Ability to handle multiple projects
        and deadlines Honeywell Building Automation (BA) is a leading global provider of products,
        software, solutions, and technologies that enable building owners and occupants
        to ensure their facilities are safe, energy efficient, sustainable, and
        productive. Our products and services include advanced software applications
        for building control and optimization, sensors, switches, control systems, and
        instruments for energy management, access control, video surveillance, fire
        products, and installation, maintenance, and upgrades of systems. We are
        committed to introducing state-of-the-art technology solutions to improve
        efficiency, productivity, sustainability, and safety in high-growth businesses
        in broad-based, attractive industrial end markets. Learn more about Honeywell
        Building Automation:--Additional Information
        JOB ID: HRD229568Category: Business ManagementLocation: 9315 NW 112th Ave,Miami,Florida,33178,United StatesNonexemptGlobal (ALL)Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.

Keywords: Disability Solutions, Miami , Senior Office Support Coordinator, Accounting, Auditing , Miami, Florida