Ballpark of the Palm Beaches Administrative Assistant

Company: AEG
Location: West Palm Beach
Posted on: May 16, 2022

Job Description:

Department: Business Operations Reports to: General Manager Classification: Part-Time/Non-Exempt (Seasonal)Please note, as a condition of employment, COVID-19 vaccination (at least the initiation of the process) is required prior to start date. Accommodations for medical or religious reasons will be considered.This position will be the primary receptionist in the front office of The Ballpark of the Palm Beaches in West Palm Beach, Florida; as well as provide front line, day-to-day, functional support for The Ballpark of the Palm Beaches during Spring Training.Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Organize, screen and prioritize the flow of all internal and external communications as related to Spring Training operations. Answer incoming phone calls and handle all client/guest inquiries; to include general customer service inquiries in a prompt and professional manner. Manage facility credentialing for all sponsors, guests and/or clients. Coordinate and receive deliveries, shipments and inventory for the facility and working staff. Welcome on-site visitors and manage logistics to ensure they are routed to the appropriate locations and/or personnel. Perform basic administrative duties. Assist the Finance Department with specific tasks as assigned. Performs other related duties as assigned. Required Education, Experience and Qualifications High School diploma or GED and/or equivalent number of years of relevant experience. 2+ years of office administrative experience. Excellent written and verbal communication skills. Superior customer service skills. Adaptable to changing needs and situations. High level of detail orientation. Professional demeanor and positive attitude. Ability to handle discreet and confidential information. Flexibility to work irregular/extended hours, including nights, weekend and holidays as needed. Ability to build effective relationships at all levels of business. Exceptional ability to work in a team environment. Flexible, adaptable, able to work under pressure and handle multiple and competing demands. Excellent written and oral communications. Experience with Microsoft products (Outlook, Word, Excel and PowerPoint). Work Environment This job operates in a clerical, office setting.This role routinely uses standard office equipment such as computer, phone and copy machine/scanner.Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee frequently is required to sit for long periods of time; walk; use hands, handle or feel.Ability to lift up to 25lbs.Position Type and Expected Hours of Work Ability to work a flexible schedule, including; extended hours, evenings, weekends, and holidays.Travel Travel is not expected in this role.Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.EOE/M/F/Vet/Disability Experience Preferred2

Keywords: AEG, Miami , Ballpark of the Palm Beaches Administrative Assistant, Administration, Clerical , West Palm Beach, Florida