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Administrative Assistant

Company: Ultimate Staffing
Location: Miami
Posted on: September 24, 2022

Job Description:

Ultimate Staffing is seeking dynamic candidates for a fully bilingual English and Spanish Administrative Assistant role in the Miami area. The ideal candidate will assist the Company's executives to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. - As the Administrative Assistant, you will take the lead on organizing meetings for executives, coordinating office visitors, calendar and email management, scheduling travel, and responsible for supporting office staff in the areas of front desk reception, expense reporting, file and document management, and general administrative tasks as needed. - If you or someone you know meets these requirements, please send your resume to Evelyn Melendez at emelendez@ultimatestaffing.com or call our branch at 954-484-7979.Responsibilities:

  • Answer phones, communicate messages clearly, and coordinate and third-party visitors
  • Schedule and coordinate staff and other meetings; maintain calendars -
  • Prepare communications such as emails, and reports, including expense reports and other correspondence -
  • Maintain and create filing systems which are largely electronic
  • Monitor office inventory for usage and ordering of supplies
  • Ability to work flexible hours when needed
  • Schedule travel for executives and staff as needed including last-minute changes and unexpected travel which may happen outside of normal working hoursRequirements and skills
    • MUST be fully bilingual English and Spanish
    • Proficiency in MS Office suite, outlook, word, excel.
    • -5 + years of experience supporting C level executives
    • High School Diploma or GED plus relevant experience to the position.
    • Working knowledge of office equipment
    • Flexibility and the ability to prioritize new tasks as they come in
    • Interpersonal communication
    • Excellent time management and customer service
    • Analytical abilities and aptitude in problem-solving
    • Excellent written and verbal communication skillsCompany Benefits* - - - - Medical, dental, and vision benefits* - - - - 401K* - - - - Paid sick and vacation time -We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ultimate Staffing, Miami , Administrative Assistant, Administration, Clerical , Miami, Florida

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