Accounts Payable Administrative Clerk

Company: Flying Food Group
Location: Miami
Posted on: May 26, 2023

Job Description:

Job description--- Ensure all purchase orders are authorized according to company policy.--- Responsible for communicating with all vendors, headquarters, and personnel to resolve all payable issues and concerns--- Ensure all invoices are coded to the correct general ledger accounts--- Ensure all purchase orders have proper authorization in accordance to business unit policy--- Investigate and resolve issues relating to the processing of invoices and purchase orders--- Assist researching purchase prices variance to help correct theoretical to actual variances--- Ensure new vendor information (including W-9) is gathered in compliance with company guidelines and Maintain vendor files.--- Research outstanding checks. Work with vendors/HQ to identify if payment is to be voided or reissued.--- Generate reporting, as requested, out of Eatec/ Sage.--- Reconcile Eatec and Sage to ensure all purchases were correctly uploaded--- Update all spreadsheets requested by Controller to support Period/Week ending close.--- Match POs, batching, coding, process high volume of invoices.--- Maintain and update all purchase accruals and enter journal entry into Adage--- Review vendor statements and take action to ensure prompt payment of all outstanding invoices.--- Ensure all negotiated discounts are received by entering invoices on time, and communicating with HQ.--- Assist with negotiating vendor discounts and tracking results--- Monitor the upload of batches from Eatec to Sage.--- Initiate stop payment requests and provide copies of cancelled checks as applicable--- Participate in food cost savings continuous improvement initiatives--- Assist with year-end audit related to any accounts payable request--- Other duties as required to support the Accounting DepartmentJob Qualifications:--- Background in Accounting and/or AP.--- Computer skills including the ability to create formulas in Excel.--- Detail-oriented person.--- Ability to work under pressure and multi-tasking skills--- Flexible scheduleXJ6

Keywords: Flying Food Group, Miami , Accounts Payable Administrative Clerk, Administration, Clerical , Miami, Florida