Office Services Clerk - Onsite

Company: Reed Smith LLP
Location: Miami
Posted on: May 28, 2023

Job Description:

US Job Description This shift is Monday through Friday 11 A.M. - 7 P.M. (EST). Firm Information Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East. Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com. Position Summary Under general supervision and according to established policies and procedures, performs a variety of duties including: sorts, delivers and picks up postal mail; receives, transmits and delivers all facsimiles; maintains all equipment supplies for the Miami Office. This position is also responsible for the reproduction of documents accomplished by operating high speed and color copiers, performing various binding jobs, meeting deadlines and working as a team player by maintaining good communication lines with Attorneys, Paralegals, Secretaries and other Service Departments and Staff. Observes confidentiality of client and firm matters. Essential Functions Reproduce documents, per requested instructions, on high volume copiers, including binding, proper input of client/matter numbers, and quality checking/proofreading. Prioritize all incoming jobs. Quality check the copy runs and keep appropriate records. Communicate with attorneys, paralegals, secretaries and other service department personnel. A/V back up for proper set up for meetings and events. Catering - ordering, set up, clean up. Reception desk coverage when necessary. Sort and distribute incoming and interoffice mail and handle nightly mail drops. Operate mail machinery. Ensure copy areas and printer areas are stocked. Ensure that Conference Rooms are set up and cleaned properly. Order office and kitchen supplies for Miami Office as may be directed. Heavy lifting of boxes, files, and moving MPR chairs/tables when needed. Assists in all other areas of Office Services, as required. Requirements Education: High School Graduate or its equivalent / Some College Preferable Experience: A minimum of three years of experience on high volume copiers. Experience in a law firm Office Services & Support environment preferred. Experience with Cisco telephone system is desirable. Skills: Must be able to understand and follow instructions. Must be able to organize and prioritize numerous tasks and complete them under time constraints. Must display excellent customer service skills and professional manner (on the phone and in person) with clients, attorneys, paraprofessionals, secretaries, and other staff members. Must be able to program, operate and troubleshoot high/low speed and color copiers, printers and MFD's (multiple function devices). Knowledge of AV equipment, including TVs, Zoom, Teams, and basic IT knowledge and troubleshooting ability. Ability to work under pressure. Must be able to make productive use of working hours and be flexible to change shift hours as needed. Other Supervisory Responsibilities: None Equipment To Be Used: Printers and Multi-Function Devices, High volume copiers, Personal Computer, Binding equipment, Paper drill and paper cutter, Facsimile machines, Postage machine, Telephone, AV equipment, TVs/cable interface, conference room equipment as directed by IT/AV coordinator. Typical Physical Demands: Requires constant standing, bending, stooping and reaching. Requires lifting, possibly up to 60 pounds or more and as high as eight feet. Requires manual dexterity sufficient to operate standard office machines such as high speed copiers (being able to clear jams as they occur), binding equipment, paper drill, cutter, and cost accounting system. Typical Mental Demands: Must be able to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Must be able to work well as a member of a team and make judgment decisions. Must be able to adapt to changing work situations and grasp and apply new ideas. Must be able to relate and interact with people at all levels within the Firm. Must be able to deal with constant interruptions and be able to pick up where left off. Requires normal range of hearing and vision. Working Conditions: Work in a typical office setting characteristic of an Office Services & Support department. At times, must work with little to no supervision. The position occasionally absorbs more than forty hours per week. Overtime must be approved by the Office Administrator. Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan. Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all. Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process. Qualified candidates only. No search firms. PDN-993351e1-66f2-4ef5-8200-d9650551cfa7

Keywords: Reed Smith LLP, Miami , Office Services Clerk - Onsite, Administration, Clerical , Miami, Florida