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Lead Office Support Coordinator

Company: Disability Solutions
Location: Miami
Posted on: June 2, 2024

Job Description:

Driving Infinite Possibilities Within A Diversified, Global OrganizationAs
a Senior Office Support Coordinator here at Honeywell Building Automation (BA)
in Miami, FL, you will play a crucial role in providing administrative support
and coordination to the office. You will be responsible for managing office
operations, organizing meetings and events, and assisting with various
administrative tasks. Your attention to detail, strong organizational skills,
and ability to multitask will contribute to the smooth functioning of the
office. You will report directly to our Office Manager and you'll work out of our
Miami, FL location. In this role, you will impact the efficiency and productivity of the office by
ensuring smooth operations and providing support to the team.KEY RESPONSIBILITIES

  • Handle billing processes, including quotes, and processing credits/rebills
  • Manage customs and badging processes for the office including preparing quarterly reports and assisting with yearly audits
  • Coordinate SMS onboarding for new employees
  • Handle material ordering and inventory management
  • Prepare unbilled reports and end-of-month financial reports
  • Coordinate annual/monthly payment processes for various vendors/accounts
  • Assist with MDAD processes and service contracts
  • Prepare aging reports and year-over-year reports
  • Coordinate onboarding of new employees, subcontractors, and customers
  • Track quotes and work orders using the quote tracker in Teams
  • Managing shutdownsBENEFITS
    • Medical, Vision, Dental, Mental
      Health Benefits
    • Paid Vacation
    • 401k Plan/Retirement Benefits (as per
      regional policy)
    • Career Growth
    • Professional DevelopmentYOU
      • Minimum of 3 years of experience in
        office support or administrative role
      • Strong organizational and
        multitasking skills
      • Excellent communication and
        interpersonal skills
      • Proficiency in Microsoft Office Suite WE VALUE
        • Associate's degree in Business
          Administration or related field
        • Experience in coordinating meetings
          and events
        • Attention to detail and ability to
          prioritize tasks
        • Ability to work independently and as
          part of a team
        • Knowledge of office management
          systems and procedures
        • Familiarity with basic accounting
        • Strong problem-solving skills
        • Ability to handle multiple projects
          and deadlines Honeywell Building Automation (BA) is a leading global provider of products,
          software, solutions, and technologies that enable building owners and occupants
          to ensure their facilities are safe, energy efficient, sustainable, and
          productive. Our products and services include advanced software applications
          for building control and optimization, sensors, switches, control systems, and
          instruments for energy management, access control, video surveillance, fire
          products, and installation, maintenance, and upgrades of systems. We are
          committed to introducing state-of-the-art technology solutions to improve
          efficiency, productivity, sustainability, and safety in high-growth businesses
          in broad-based, attractive industrial end markets. Learn more about Honeywell
          Building Automation:--Additional Information
          JOB ID: req446939Category: Business ManagementLocation: 9315 NW 112th Ave,Miami,Florida,33178,United StatesNonexemptGlobal (ALL)Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.

Keywords: Disability Solutions, Miami , Lead Office Support Coordinator, Administration, Clerical , Miami, Florida

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