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Vehicle Admin Coordinator - in Office

Company: Ryder System
Location: Miami
Posted on: June 4, 2024

Job Description:

Job Seekers can review the Job Applicant Privacy Policy by clicking HERE. () This position is located in Miami area Summary Ryder will be implementing a new multi-state trades program where used vehicle sales are applied to new vehicle purchases. The Vehicle Admin Coordinator I will need to make decisions on handling the MSO, whether or not to accept an invoice, who to send the documents to, and resolve minor issues. Essential Functions

  • Open mail for approximately 50 Certificates of Origin on a daily basis
  • Ensure that all Vehicle Certificates of Origin have an accurate unit number and Vehicle Identification Number
  • Enter each unit number into the Multi-State Trades (MST) system and create an invoice to record the sale of the vehicle from Network Vehicle Central to Ryder Truck Rental, LT.
  • Sign the Certificates of Origin over to Ryder Truck Rental, LT and notarize documents when applicable
  • Ensure all Certificates of Origin were entered into the Multi-State Trades (MST) system and sort documents by Licensing Administrator
  • Prepare overnight packages to send the certificate and invoice to the appropriate Licensing Administrator
  • Work with the Licensing Administrators and Manufacturers to research and resolve issues with receipt of the Certificates of Origin or Invoice
  • Scan documents into an imaging center and maintain files
  • Update Licensing Administrator's location directory
  • Provide documents for Audit as Necessary Additional Responsibilities
    • Performs other duties as assigned. Skills and Abilities
      • Strong verbal and written communication skills
      • Ability to handle high volume data entry
      • Highly thorough and dependable. Candidate must be extremely reliable as this function has tasks that must be completed daily
      • Able to make decisions on handling the MSO: whether or not to accept an invoice, who to send the documents to and resolve minor issues
      • Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)
      • Ability to work independently and as a member of a team
      • Flexibility to operate and self-driven to excel in a fast-paced environment
      • Capable of multi-tasking, highly organized, with excellent time management skills
      • Detail oriented with excellent follow-up practices Qualifications
        • H.S. diploma/GED required
        • Five (5) years or more experience in an office/business environment required
        • Five (5) years or more Ryder experience preferred This position pays $19-$22 an hour based off experience Job Category: Accounting Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability. Job Seekers can review the Job Applicant Privacy Policy by clicking HERE. () Current Employees: If you are a current employee at Ryder (not a Contractor or temporary employee through a staffing agency), please click here ($3.htmld) to log in to Workday to apply using the internal application process.

Keywords: Ryder System, Miami , Vehicle Admin Coordinator - in Office, Administration, Clerical , Miami, Florida

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