Coordinator, Int'l Programs and Operations

Company: Best Buddies Int. Inc
Location: Miami
Posted on: February 18, 2026

Job Description:

Job Description Job Description Best Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, inclusive living, and family support for individuals with intellectual and developmental disabilities (IDD). Best Buddies is the largest organization dedicated to ending the social, physical and economic isolation of the 200 million people worldwide with intellectual and developmental disabilities (IDD). Our programs empower people with IDD to form meaningful friendships with their peers, secure jobs, improve communication and advocacy skills, and live independently, while also offering support for their families. Job Title: Coordinator, International Programs and Operations Department : International Programs and Development Reports to: Vice President, International Programs and Development of direct reports: N/A Salary: $45,000 Position works on a hybrid schedule Position Overview: The Executive Coordinator provides essential administrative, operational, event management, and communications support to the department. This role is responsible for managing department communications; coordinating the planning, organization, and logistics for all department conferences and trainings; and overseeing day-to-day departmental administration. The Executive Coordinator provides ongoing support to country staff and serves as a key resource to ensure smooth, efficient departmental operations. Job Requirements – Qualified applicants must have: Bachelor’s degree and at least three years of administrative and operational experience MUST SPEAK SPANISH AND NOT REQUIRE U.S. VISA SPONSORSHIP Strong proficiency with Microsoft Office, Outlook, database management systems and general AI tools Strong project management skills including planning, organizing, data analysis, prioritizing attention to detail, and problem solving Strong written and verbal communication skills in English and Spanish Must be an independent, self-starter and team player with sincere interest in the Best Buddies mission as well as maintaining a broad perspective relative to varying cultures and different nationalities Must be willing to work evenings and weekends as necessary to accomplish job responsibilities Must be comfortable engaging with people with intellectual and developmental disabilities Available to participate in annual Best Buddies Leadership Conference, Staff Leadership Conference, regional Global Staff Forums, and some training events for on-site event coordination Job Duties include, but are not limited to: Operations Distribute new country welcome email with logo kits, manuals, and outlook accounts Spearhead biannual report data collection, analysis, and delivery Maintain updated website directory, country listing, internal country email contact list and social media outlets for the department Assist with organization of the department webinar series registration and support facilitator during online trainings Manage the monthly IP Newsletter – content creation and gathering, edit, and distribution Work closely with BBI Accounting department on any budget management and billing process for department Manage the department annual country Accreditation process Plan quarterly expenses and travel with Vice President, International Programs and Development Perform general office duties, such as ordering supplies, handling incoming correspondence, preparing memos, letters, and press kits, filing, and organizing department inventory Manage and submit the department’s weekly report Assist with travel arrangements, agenda preparation, and reporting for IPD team members Oversee event planning and logistics for all department events including the annual Best Buddies Leadership Conference, Staff Leadership Conference, Global Staff Forums, including but not limited to: securing accommodations, managing the participant registration process, coordinating travel visas, booking travel arrangements, preparing presentation materials, organizing on-site logistics and events, and serve as the point of contact for meeting venues, vendors, and event attendees Create, distribute, and manage all communication for IPD team pre-event and post-event, including event feedback surveys Serve as the International Programs liaison on all Best Buddies event conference calls administered by state operations and programs department Manage event budget and tracking spreadsheets General admin support for the IPD Team Best Buddies® is an affirmative action employer, in addition to an EOE and M/F/V/PWD/PV employer. Diversity, equity, and inclusion are foundational to Best Buddies International’s core values and help the organization continue to achieve its mission. Here at Best Buddies, our goal is to lead and advocate for a more inclusive world. Best Buddies offers a comprehensive and generous benefits program that include financial security, health and wellness and time off.

Keywords: Best Buddies Int. Inc, Miami , Coordinator, Int'l Programs and Operations, Administration, Clerical , Miami, Florida