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Office Assistant

Company: AlphaNet, Inc
Location: Miami
Posted on: October 13, 2019

Job Description:

AlphaNet, Inc., a non-profit organization dedicated to providing comprehensive health management services to enhance the quality of life of those affected by Alpha-1 Antitrypsin Deficiency, is looking to fill an office assistant position. This position provides administrative support to ensure efficient operation of the office. This position will support directors and managers through a variety of tasks. In addition, the office assistant performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.
Duties and Responsibilities

  • Answer and direct phone calls
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Maintain a filing system
  • Book travel arrangements
  • Assist in research and creation of presentations
  • Maintain supplies inventory by checking stock to determine inventory level;
  • Placing and expediting orders for supplies; verifying receipt of supplies
  • Carry out administrative duties such as filing, copying, binding, scanning etc.
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Cover the reception desk when required
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Receive, sort and distribute the mail
  • Manage staff appointments
  • Greet and assist visitors to the office
  • Opportunity to work closely with the Communications Department on tasks
  • Other duties upon request
    Qualifications and skills
    • Proven admin or assistant experience
    • Knowledge of office management systems and procedures
    • Excellent time management skills and ability to multi-task and prioritize work
    • Attention to detail and problem-solving skills
    • Excellent written and verbal communication skills
    • Strong organizational and planning skills
    • Proficient in MS Office
    • Adobe Suite experience a plus
    • Bachelor's degree
      About Us
      AlphaNet, Inc. was founded in 1995 by three individuals with Alpha-1. Their goal was to coordinate and consolidate needed services for Alphas while funding the search for a cure. The concept was to keep any financial resources expended by Alphas, within the Alpha community - channeling "profits" into needed medical research. AlphaNet empowers those diagnosed with Alpha-1 to take charge and improve their lives. Overriding all goals is finding a cure for Alpha-1 and AlphaNet's commitment to fund that search. For more information, please visit .

Keywords: AlphaNet, Inc, Miami , Office Assistant, Administration, Clerical , Miami, Florida

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