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Property Manager (Sunny Isles)

Company: AKAM Living Services
Location: Miami
Posted on: October 17, 2020

Job Description:

Oversees the day to day operations of the property. Interacts daily with the office staff, vendors, contractors, and Board of Directors. Oversight of the office staff, maintenance staff, housekeeping staff, grounds staff, pool staff. Ensure all proper HR paperwork is complete for each on-site employee and forwarded to corporate. This includes any changes and updates throughout the course of employment. QUALIFICATION REQUIREMENTS: Direct all phases of property operations and react to any emergencies in a manner that not only conveys confidence in both the employees and unit owners, but also results in a minimum amount of inconvenience, injury or damage to persons, equipment and property. Approve purchases and contracts. Review homeowner leases, particularly those with clauses that affect the operations. Review and approve payroll. Conduct daily inspection of property. Review monthly arrears report. Manage all delinquent accounts to ensure prompt payments. Understand and adhere to property management contract and operating procedures. Coordinate Board of Director meetings, Annual Election meetings and Budget meetings. Responsible for accurate and timely monthly reporting. Including variance reports, monthly capital status reports, contract summary reporting, etc. Responsible for the upkeep of office equipment including leases. Financial Reporting Requirements: Conduct a detailed monthly review of all operating costs and produce variance explanations and reports. Compare revenue, expense and capital expenditures to budget and report on them accordingly. Timely and accurate preparation of annual operating and capital budgets. Review and maintain homeowner logs, work orders and remedial actions taken. Implement proper reporting procedures for events such as accidents, incidents and theft. Follow up with proper dispatching of these reports to the appropriate sources. Construction: Coordinate and manage all construction projects to ensure that all alterations are performed in accordance with the building standards, approved drawings and Code requirements. Ensure that all demolition, removals or other types of work that may disturb or inconvenience building operations are scheduled and performed before or after normal working hours. Proper notification to all residents for pending projects, construction and alterations. Mechanical, Plumbing and Electrical: Work with site maintenance staff to plan and schedule preventative maintenance programs, and inspect the operation of all equipment. Schedule mechanical system operating procedures. Services Management: Conduct routine inspections of all services provisioned to ensure that specifications and services are being fulfilled. Hold weekly meetings with on-site staff. Homeowner Relations: Respond promptly to any issue that may arise in a courteous and helpful manner. Coordinate special requests by homeowners for services. Maintain constant contact and communication with home owners/occupants by providing relevant information via meetings, memorandums, rules and regulations, security recommendations, fire and life safety hazards, scheduled maintenance that may affect owners, etc. SUPERVISORY RESPONSIBILITIES Provides formal supervision to individual employees within a work unit and/or group. Responsible for identifying training needs, tracking performance, coaching, and motivating direct reports. Mandatory compliance with workers compensation regulations and reporting. Must be able to work independently. EDUCATION and / or EXPERIENCE: Must have valid up to date, Florida Department of Business and Regulation CAM license. Bachelors Degree in related fields to management, real estate, and hotel management (Preferred). Minimum of 3 years experience in property management. Skills, experience, and expertise in a wide range of areas. Self-directed and motivated individual comfortable working in a collaborative environment. Strong analytical skills, excellent written and oral communication skills, ability to multi-task. Expertise in Excel, Word and Property Management Software. CERTIFICATES, LICENSES, and REGISTRATIONS: This position requires a valid up to date Florida driver license, and appropriate personal vehicle insurance, as required by state law. Florida Licensed Community Association Manager. Optional license but not required: pool certification from the State of Florida. OTHER SKILLS and ABILITIES: Operation of office equipment such as computers, calculators, phones, fax machines, electric mail metering device, etc. Requirements: CAM License a must - experience with high rise condominiums a plus TOPS experience a plus 5 star service Required experience: Property Management: 4-5 years

Keywords: AKAM Living Services, Miami , Property Manager (Sunny Isles), Executive , Miami, Florida

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