Executive Assistant To Chief Executive Officer

Company: Loud And Live
Location: Miami
Posted on: November 22, 2021

Job Description:

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of Loud And Live. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver. This opportunity provides an excellent learning experience for a mature individual with a strong interest in the Entertainment, Marketing and Sports industry.
Key Responsibilities:
--- Handle all administrative responsibilities for the CEO--- Assist in the day-to-day operations of the CEO and COS--- Manage and update CEO calendar, scheduling meetings, conference calls, appointments--- Coordinate travel logistics (booking flights, hotels, transportation, etc.) for the CEO and key staff members--- Preparing monthly expense report for the CEO--- General clerical duties including photocopying, scanning and mailing (shipping and receiving)--- Greeting and directing visitors --- Assist with all incoming/outgoing packages or deliveries--- Answering, screening and directing phone calls to relevant staff members--- Create and maintain confidential department files (electronic and hard files)--- Being a point of contact for a range of staff and external stakeholders--- Ordering and maintaining inventory of office supplies--- Coordinate maintenance of office equipment--- Writing and issuing emails to teams and departments on behalf of teams or executives--- Assist in coordinating corporate events, meetings and initiatives--- Assist with the preparation of documents for meetings, conferences and business trips plus other duties as assigned

Qualifications & Skills:
--- 5+ years of experience in an administrative assistant role, ideally including support of a C-suite executive--- High level of emotional intelligence and maturity & ability to maintain full confidentiality--- Ability to handle confidential information with discretion and confidentiality--- Highly organized and self-motivated with strong interpersonal and computer skills--- A self-starter with a team player attitude.--- Work well with all levels of internal management and staff, as well as outside clients and vendors --- Detail-oriented--- Strong ability to prioritize tasks in a fast-paced, deadline-driven environment--- Strong computer (Microsoft Word, Excel, PowerPoint, Adobe, SharePoint) and Internet research skills with ability to quickly learn new software tools--- Must be Bilingual English/Spanish
Nice To Have:
--- Previous experience having supported a CEO or Executive in the marketing and/or entertainment industry
Our Benefits:--- Medical, Dental, Vision, Short-term/Long-term/Life--- PTO, Holidays--- 401(k)

Keywords: Loud And Live, Miami , Executive Assistant To Chief Executive Officer, Executive , Miami, Florida