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Events Manager (Full Time)

Company: Phillip and Patricia Frost Museum of Science
Location: Miami
Posted on: May 15, 2022

Job Description:

Career Opportunities with Museum of Science Inc SUMMARY: -The Phillip and Patricia Frost Museum of Science is seeking a full-time Events Manager. This position is responsible for coordinating and managing event logistics among all museum departments, particularly sales, advancement, and marketing. While the Events Manager reports directly to the museum's administration department, they will work collaboratively with all department heads in planning and executing events supporting all of the museum's departmental operations. The Events Manager will also be expected to help manage and close inbound event sales inquiries.The Event Manager will be expected to bring creativity, an understanding of strategic objectives , and knowledge of the event industry-including current trends-to create experiences that support our mission, build donor engagement, garner brand awareness, and drive sales revenue -KEY DUTIES AND RESPONSIBILITIES:

  • Support the Sales team with the coordination, logistics and execution of confirmed venue rentals.
  • Support the Advancement team in the conceptualization, production, and coordination of the annual Celebration of Science gala and both on- and off-site donor engagement and cultivation events.
  • Support the Marketing team in the planning and execution of special event days, partner activations, and other visitor-focused events at the museum.
  • -Serve as primary internal contact for all rental and internal special events by maintaining the institutional event calendar, responding to all event requests within 24 to 48 hours and internally communicating event logistics and needs in the weekly BEO report
  • -Attend weekly BEO meeting.
  • -Provide timely information to all appropriate departments regarding event set up and execution.
  • -Coordinate and manage all aspects of events as identified in each particular BEO, including, but not limited to, event agenda, audio-visual requirements, special attention guests, event room set up, catering, group transportation, power requirements, key requirements, box storage and deliveries, registration desk requirements, entertainment, security, guest service needs, billing, etc.
  • -Liaise with venue rental clients and organizational partners during event planning phase.
  • -Participate in post-event "recap" meetings.
  • -Work closely with vendors for event needs.
  • -Obtain final guarantees for events 72 hours prior to the event.
  • -Inspect room set up and equipment prior to each event. -MINIMUM JOB QUALIFICATIONS/EDUCATION
    • -Five or more years of relevant work experience.
    • -Bachelor's degree in Hospitality Management preferred.
    • -Basic knowledge of Microsoft Office.
    • -Knowledge of specific hospitality industry applications preferred (e.g. Social Tables)REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES -
      • -Strong organizational and communication skills. -
      • -Must work well under pressure. -
      • -Fluency in other languages will be beneficial. -
      • -Must have the ability to handle multiple tasks at once. -
      • -Strong interpersonal skills with an ability to interface appropriately with clients and the general public at large. -
      • -Willingness and ability to promote a positive team member culture and core values. -WORK ENVIRONMENT:
        • -Work is normally performed in an interior office environment and moving throughout the Museum. Some work will be required from time to time in an exterior environment with exposure to climactic conditions.
        • -Some tasks require variety of physical activities, related to walking, standing, stooping, sitting, reaching, lifting (up to 50 lbs.), etc.Due to the nature of events in general, regular availability to work nights and weekends will be an essential component of this position. The Events Manager will be expected to be onsite during most museum events.CLEARANCE REQUIREMENTS
          • Background clearance -
          • Drug screening as part of the Drug Free Workplace Program.
          • Must have received or be willing to receive the COVID-19 vaccine(s) by date of hire to be considered for employment unless applicant is eligible for an exemption pursuant to all applicable laws.

Keywords: Phillip and Patricia Frost Museum of Science, Miami , Events Manager (Full Time), Executive , Miami, Florida

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