Office Manager

Company: Preventive Fire & Safety Equipment
Location: West Palm Beach
Posted on: January 25, 2023

Job Description:

• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
• Allocation of resources to enable task performance.
• Coordinate office staff activities to ensure maximum efficiency.
• Evaluate and manage staff performance.
• Recruit and select office staff.
• Organize orientation and training of new staff members.
• Coach and discipline office staff.
• Design and implement filing systems.
• Ensure filing systems are maintained and current.
• Establish procedures for record keeping.
• Monitor record keeping.
• Ensure security and confidentiality of data.
• Design and implement office policies and procedures.
• Ensure office policies and procedures are being adhered to.
• Analyze and monitor internal processes.
• Implement procedural and policy changes to improve operational efficiency.
• Prepare operational reports and schedules to ensure efficiency.
• Monitor and maintain office supplies inventory.
• Review and approve office supply acquisitions.
• Maintain a safe and secure working environment
• Handle customer inquiries and complaints.
• Manage internal staff relations.Education and Experience
  • Preferably a Business Degree or equivalent or a high school diploma with a minimum of 5 years of Administrative and Supervisory experience
  • Knowledge of accounting
  • Preferably knowledge of a scheduling software (but not a must)Key Competencies
    • Communication skills
    • Problem analysis and assessment
    • Judgment and problem solving
    • Decision Making
    • Planning and Organizing
    • Work and time management
    • Attention to detail and high level of accuracy
    • Delegation of authority and responsibility
    • Information gathering and monitoring
    • Coaching skills
    • Initiative
    • Integrity
    • Stress Tolerance
    • Adaptability
    • Teamwork and CollaborationJob Type: Full-timeBenefits:
      • Dental insurance
      • Health insurance
      • Vision insurance
      • PTO - Paid time off
      • 401(k)Schedule:
        • Weekdays - 8 hour shiftSupplemental pay types:
          • Bonus payAbility to commute/relocate:
            • Consider reasonable time / distance from home to work. - Place of work is in Lake Park, FL 33403

Keywords: Preventive Fire & Safety Equipment, Miami , Office Manager, Executive , West Palm Beach, Florida