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Office Manager

Company: Preventive Fire & Safety Equipment
Location: West Palm Beach
Posted on: January 25, 2023

Job Description:

  • Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
  • Allocation of resources to enable task performance.
  • Coordinate office staff activities to ensure maximum efficiency.
  • Evaluate and manage staff performance.
  • Recruit and select office staff.
  • Organize orientation and training of new staff members.
  • Coach and discipline office staff.
  • Design and implement filing systems.
  • Ensure filing systems are maintained and current.
  • Establish procedures for record keeping.
  • Monitor record keeping.
  • Ensure security and confidentiality of data.
  • Design and implement office policies and procedures.
  • Ensure office policies and procedures are being adhered to.
  • Analyze and monitor internal processes.
  • Implement procedural and policy changes to improve operational efficiency.
  • Prepare operational reports and schedules to ensure efficiency.
  • Monitor and maintain office supplies inventory.
  • Review and approve office supply acquisitions.
  • Maintain a safe and secure working environment
  • Handle customer inquiries and complaints.
  • Manage internal staff relations.Education and Experience
    • Preferably a Business Degree or equivalent or a high school diploma with a minimum of 5 years of Administrative and Supervisory experience
    • Knowledge of accounting
    • Preferably knowledge of a scheduling software (but not a must)Key Competencies
      • Communication skills
      • Problem analysis and assessment
      • Judgment and problem solving
      • Decision Making
      • Planning and Organizing
      • Work and time management
      • Attention to detail and high level of accuracy
      • Delegation of authority and responsibility
      • Information gathering and monitoring
      • Coaching skills
      • Initiative
      • Integrity
      • Stress Tolerance
      • Adaptability
      • Teamwork and CollaborationJob Type: Full-timeBenefits:
        • Dental insurance
        • Health insurance
        • Vision insurance
        • PTO - Paid time off
        • 401(k)Schedule:
          • Weekdays - 8 hour shiftSupplemental pay types:
            • Bonus payAbility to commute/relocate:
              • Consider reasonable time / distance from home to work. - Place of work is in Lake Park, FL 33403

Keywords: Preventive Fire & Safety Equipment, Miami , Office Manager, Executive , West Palm Beach, Florida

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