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Marketing Events and Meetings Manager (Hybrid)

Company: Holland & Knight
Location: Miami
Posted on: January 26, 2023

Job Description:

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.Holland & Knight's Marketing Department seeks a Marketing Events and Meetings Manager to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm's internal and external meetings and events. - This position can be located in any Florida Holland & Knight Office and reports to the Senior Manager of Events and Travel Services.Essential functions include:

  • Work collaboratively and proactively with attorneys, marketing department, and outside vendors to plan, implement, and execute all aspects of on- and off-site events, meetings, receptions, and seminars
  • Manage all logistics associated with events and meetings including researching and locating venues; reviewing RFPS and site recommendations; negotiating contracts, food and beverage, audio visual; securing on-site room holds; developing invite; reviewing RSVP lists; coordinating speaker, guest, and VIP needs; etc.
  • Identify and develop relationships with hotels, off-site venues, vendors, suppliers, and caterers
  • Serve as liaison with event vendors
  • Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last minute requests
  • Handle on-site event management and supervise support staff required for events
  • Post and update internal and external event web pages
  • Provide strategic and creative input when planning events with practice and area marketers
  • Provide strategic follow up and debriefing
  • Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures
  • Moderate to heavy travel required
  • Other projects as assignedSkills required:
    • Experience managing a team of direct reports
    • Strong communication and organizational skills
    • Attention to detail
    • Strong problem solving skills
    • Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment; ability to juggle multiple priorities
    • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
    • Ability to prioritize projects
    • Flexibility to work early mornings and late evenings when necessary
    • Strong sense of accountability and ownership of projects
    • Ability to work both autonomously when executing local events and as part of a team on general strategy
    • Minimum education: Bachelor's degree required. - Advanced degree is a plus.
    • Minimum of 6-8 years events and meeting experience; law firm or other professional services experience preferred.Benefits: Four weeks paid time off per year, increasing every 5 years; ten paid holidays per year; comprehensive health (PPO and HDHPs), dental and vision plans including for domestic partners; life and AD&D insurance; short and long term disability insurance; FSA or HSA for medical; dependent care FSA; AFLAC and umbrella coverage available; Employee Assistance Program; 401(k) Plan, with profit sharing components; pre-tax transit and parking program; up to 12 weeks disability/parental leave; backup child/adult care/senior care planning through Care@Work; Rethink Benefits.Benefits may vary by position and office.Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit for Holland & Knight LLP's privacy policies.

Keywords: Holland & Knight, Miami , Marketing Events and Meetings Manager (Hybrid), Executive , Miami, Florida

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