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Manager, Training Records

Company: Atlas Air, Inc
Location: Miami
Posted on: March 19, 2023

Job Description:

Overview:Manages the day-to-day operations of the Training Records department and provides oversight of projects and initiatives. Determines priorities, delegates tasks, manages employees, and monitors work productivity and processes. Responsible for the overall audit of all crewmember training forms/records to ensure Atlas and Federal Aviation Administration (FAA) compliance. Oversees all crewmember qualification in the Airline Information Management System (AIMS) computer system.Responsibilities:

  • Manages department workflows to ensure the quality and effectiveness of procedures used in Training Records
  • Interfaces and facilitates across departments to ensure crew qualifications are current to perform assigned duties. Serves as a subject matter expert (SME) responsible for critical operational decisions as it pertains to Training Records.
  • Ensures appropriate delegation of day-to-day office duties and responsibilities for the Training Records department
  • Supervises annual audits and conducts periodic audits of crew training records (to include Check Airman and Instructor records) to ensure all required documentation is in the appropriate training folder and data is current and in compliance with Federal Aviation Regulations (FARs) and Flight Operations Training Manual (FOTM)
  • Responsible for the audit and entry of dispatchers forms/records in AIMS computer system as required by FARs
  • Provides leadership and management of employees, including scheduling, department coverage and work delegation, this includes but is not limited to approving paid time off requests and timesheet entries in time reporting system
  • Coaches, mentors and develops Training Records team across all levels, including overseeing new employee onboarding and providing career development planning and opportunities. Monitors performance and takes action to correct any shortfalls
  • Monitors and ensures compliance with required crew training or upcoming events
  • Implements and administers departmental Standard Operating Procedures (SOPs) to enforce consistency and best practices within Training Records
  • Partners with the Flight Ops and AIMS Administrator to enhance system functionality of the training module within the crew management software application in order to maintain compliance and increase efficiencies for current and future projects
  • Oversees departmental training of current and new employees to ensure consistency in processes and department procedures
  • Continuously monitors records and ensures flight crewmembers are notified of any discrepancies or omissions in their training file
  • Oversees the notification of flight crewmembers documentation expirations to ensure currency is maintained
  • Audits the inputs of pilot training records/certificates and pilot special airport training requirements in AIMS
  • Collects and maintains all documents for permanent records and tracking upon completion of training program
  • Maintains knowledge of applicable FARs, crewmember contracts, training manuals and Company policies and procedures.
  • Performs other responsibilities as assigned by the Director Training Center OperationsQualifications:
    • Minimum of 5 years of comprehensive airline training records or related experience
    • Minimum of 5 years' experience with Federal Aviation Regulations as they pertain to Crewmember Training Records and regulations
    • High School Diploma required; Associates or Bachelor's degree preferred.
      Special demands:
      • Holiday, evening and weekend shifts may be required
        • Strong leadership skills
        • Proven communication abilities and administrative
        • Accomplished in implementing, revising and maintaining a records system
        • Ability to prioritize and delegate multiple duties and priorities on a daily basis; ability to function effectively under deadlines and maintain accuracy; able to keep up in a fast-paced work environment
        • Proven self-starter and solution oriented
        • Ability to Demonstrated leadership performance accomplishments in a planning and/or administration capacity is a plus.
        • Must possess personal integrity
        • Demonstrate analytical and problem-solving skills; high level of attention to detail; outstanding organizational skills#GH19 #LI-20
          The Company is an Equal Opportunity Employer. It is our policy to afford equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, place of birth, age, disability, protected veteran status, gender identity or any other characteristic or status protected by applicable in accordance with federal, state and local laws.
          If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law document at
          To view our Pay Transparency Statement, please click here: Pay Transparency Statement

Keywords: Atlas Air, Inc, Miami , Manager, Training Records, Executive , Miami, Florida

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