Pharmacy Procurement Coordinator, JMH Pharmacy Administration, FT, Days

Company: Jackson Memorial Hospital
Location: Miami
Posted on: May 16, 2022

Job Description:

Pharmacy Procurement Coordinator, JMH Pharmacy Administration, FT, Days - Miami, FloridaDescription Position Summary: Pharmacy Procurement Coordinator is responsible for the purchasing of all pharmaceutical products for the hospital. Responsibilities requires strict inventory control measures along with providing the best pricing in order to maximize savings and staying within the drug budget for the department/hospital. This position requires knowledge of medications and is typically filled by a trained pharmacy technician familiar with 3000 plus line items. Maintains monthly financial records and reports as necessary. Complies with the requirements and all the regulatory standards of the 340B program. Responsibilities include monitoring compliance with narcotic discrepancies in the automated Omni cell cabinets and teaching anesthesia personnel and residents how to use the anesthesia work stations in the OR. Current position has a trained technician who is also an Omni cell trained administrator who monitors all utilization of the Omni cell equipment and inventory levels throughout the hospital. Other responsibilities include pharmacy technician related duties including preparing IVs and chemotherapy. Incumbent will serve as the coordinator of the Hazmat/Decon team for the hospital.Duties & Responsibilities: Purchasing and procurement of pharmaceuticals in the hospital including establishing of inventory levels, processing receipt of shipments and supplies, establishing and maintaining blanket (PO) purchase orders, utilization and maximization of the 340B purchasing program, processing of invoices and credits, handling drug recalls for the department and searching for alternative supplies during drug shortages, and enrolling in allocation programs. Processes recalls and pharmaceutical returns. Ensures proper inventory control of stock and distribution of orders to other departments in the hospital. Ensures proper supplies so that the hospital does not run out of critical medication. Assures that invoices are properly routed for payment and makes sure that there is a tracking system to pull records during audits. Prepares a monthly report of all purchases and department distribution of medications and sends it to accounting and the Director of Pharmacy. Omni cell duties include the training of anesthesia staff and residents and monitors narcotic and medication discrepancies in the Omni cell automated cabinets. Works with IT and handles all issues with the Omni cell and upgrades as needed. Assists nursing and medical staff with the Omni cell issues, and teaching staff how to utilize the equipment and troubleshoot. Handles all bar code issues with the scanning of medication for administration by nursing and any Cerner issues as it relates medication not being in the Cerner formulary so it is recognized by the bar code reader. Pharmacy Technician duties includes all related pharmacy technician duties including preparing chemotherapy and IV solutions. Makes deliveries of medication or when there is a breakdown of equipment, providing a crisis situation (i.e. anesthesia work stations in the OR) or when nursing or medical staff can't access medications. If this position did not require a registered pharmacy technician, they would not be able to handle medication in the automated equipment during critical times. Handles pharmacy IT/technology issues because of the nature of pharmacy being a very technology intensive department. Assist with computerization, the Omni link system, Omni cell system, bar code scanning issues, medication issues relating to Cerner. Coordinates the equipment/IT upgrade in the pharmacy and throughout the hospital for all Omni cell equipment and software upgrades. Position is responsible for charge reconciliation as the charge champion. The position requires a familiarity with the process of retrieving medications from the automated Omni cell cabinets, and 95 percent of the pharmacy charges are generated by the Omni cell technology. Because of this, the position is naturally inclined to evaluate, assess and review the charge and crediting of medications and determine the accuracy of charges and credits as part of the charge reconciliation process. Performs other related duties as assigned. Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise).QualificationsExperience: Generally requires 3 to 5 years of related experience.Education: Bachelor's degree in related field is preferred.License Certification: Certified Pharmacy Technicians (CPhT) is a plus.Knowledge Skill Abilities: Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment Knowledge and skill in use of job appropriate technology and software applications.Physical Demands: Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).Work Environment: Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).

Keywords: Jackson Memorial Hospital, Miami , Pharmacy Procurement Coordinator, JMH Pharmacy Administration, FT, Days , Healthcare , Miami, Florida