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Division Administrator, Clinical

Company: University of Miami
Location: Miami
Posted on: September 16, 2023

Job Description:

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here ($7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet ( .
The Department of has an exciting opportunity for a full-time Division Administrator, Clinical to work in Miami, Fl. The Division Administrator, Clinical works in conjunction with the departments administrators to provide leadership to the assigned functional area within the organization. The incumbent analyzes practice operations and needs to determine potential enhancements or improvements to operational procedures and develops supporting patient accounting policies and procedures.
+ Ensures compliance with established policies and procedures.
+ Develops and maintains systems for managing and reporting the divisions activities.
+ Maintains close liaison and positive working relationships with faculty and staff.
+ Provides leadership in developing business strategies and tactics to support the goals of the division and Health Systems strategic plans for market growth and development.
+ Oversees the performance management processes and outcomes for employees and physicians.
+ Supports professional development of the workforce and performs needs assessments to determine continuing education needs of staff.
+ Monitors staff and physician satisfaction.
+ Supports quality improvement processes and pursues the spread of best practice in operations consistent with overall network goals.
+ Directs the planning and strategic formation of clinical program goals.
+ Analyzes and reviews financial and productivity reports.
+ Oversees business plan development for capital projects.
+ Provides overall administrative direction and coordination for revenue cycle management policies, procedures, and programs.
+ Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
+ Bachelors degree in relevant field
+ Minimum 5 years of relevant experience
+ Ability to direct, manage, implement, and evaluate department operations.
+ Ability to establish department goals and objectives that support the strategic plan.
+ Ability to effectively plan, delegate and/or supervise the work of others.
+ Ability to exercise sound judgment in making critical decisions.
+ Commitment to the Universitys core values.
+ Ability to maintain effective interpersonal relationships.
+ This role is responsible for the management and training of the clinical nursing staff. Direct supervision of nursing staff. Rotates through clinical locations on a weekly basis to ensure nursing compliance for each clinical site.
+ Oversees day to day medical clinical matters and concerns. Works closely with Sr. Practice Manager and department administrators to ensure clinical issues are resolved quickly and effectively.
+ Creates and manages weekly nursing coverage schedule.
+ Works closely with lead nurse to ensures all nursing staff is properly trained in dermatology procedures, patient education and internal processes to ensure safety guidelines are upheld.
+ Works closely with medical director and lead nurse, to institute medical protocols for clinics. Maintains and creates guidelines for proper clinical procedures that ensure patient safety, comfort, and quality of care.
+ Performs quarterly review of cosmetic inventory and for resale products. Reports finding to department administrator and monitors sales.
+ Works with department administrator to review new products, set up new vendors and new service lines. Oversees new product roll out and monitor sales.
+ Maintain record of updated certifications for clinical employees (BLS, HIV class and MA, LPN certification).
+ Department point person for clinical regulatory processes and issues. Responsible for ensuring compliance with regulatory agency standards (e.g., OSHA, JCAHO, HIPAA, CLIA, AHCA, etc.)
+ Oversees the JCAHO compliance for the department.
+ Creates and coordinates training of Emergency Disaster Plan and Biohazard Exposure Plan per location and uploading on onto Infection Control site.
+ Manages Biomedical tagging and service PM of all equipment and maintenance of records.
+ Works closely with the office of Infection Control to ensure the department is in line with all state and university regulations.
Any appropriate combination of relevant education, experience and/or certifications may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here ( for additional information.
Job Status:
Full time
Employee Type:
Pay Grade:
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nations top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Reports 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

Keywords: University of Miami, Miami , Division Administrator, Clinical, Healthcare , Miami, Florida

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