Legal Assistant

Company: The Estate Plan
Location: Miami
Posted on: November 25, 2022

Job Description:

We're searching for a diligent office assistant to provide administrative support. You'll be the face of the firm. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service.

Instructions for Cover Letter:--After answering all screening questions and completing the DISC assessment, please provide a cover letter with the subject line of the cover letter being your last name in ALL CAPS, followed by the position you are applying for in lowercase, followed by one word that you would use to describe yourself in all caps. (For example SMITH probate, estate planning, and guardianship paralegal BRILLIANT)

Paragraph 1: Tell us something you'd do to make a client feel special when interacting with them.

Paragraph 2: Tell us why you applied to this particular position.

Closing Sentence - Please write, "I have read the instructions contained in the job posting and have followed the instructions."

If you do not submit the screening questions, resume, and cover letter, we cannot proceed with your application. Thank you for your understanding!

Responsibilities:

Connect with our customer base and raise brand visibility by coordinating community events
Grow in the position through continued learning and revitalization of skillsets in related duties
Manage all paperwork in the office and create a process for team members to follow to ensure efficiency
Generate status reports as requested so the team is informed with progress reports
Utilize the website, social media, and printed materials to raise our visibility in the community
--- Answering phones
--- Running errands as needed
--- Coordinating client intake
--- Assisting with opening, organizing, and closing files
--- Filling out forms
--- Managing calendar: Scheduling appointments, meetings, and networking events
--- Assisting with processing payments
--- Scanning, copying, and filing
--- Managing email inboxes
--- Communicating fluently in English and Spanish, both verbally and in letters/emails
--- Assist the legal team with legal assistant tasks
--- Assist with billing duties
--- Other administrative duties as needed

Qualifications:

Navigates computer programs with ease to provide a quick front-desk experience for customers
High school diploma or GED required
Display excellent written, problem-solving, and verbal communication skills
Customer service experience in our industry is preferred
History of being deadline-driven and extremely organized
You are a perfect fit for this role if:
--- You smile when you answer the phone and enjoy video chats with off-site employees
--- You are comfortable with technology
--- You love calendaring and organizing
--- You are an awesome juggler of tasks and can change gears quickly
--- You do not think answering phones, scanning, and copying are "beneath you"
--- You're a team player who actively contributes to the group in order to help the firm meet its goals and complete projects as needed
--- You speak Spanish (a plus but not required)

About Company:
This is the break you've been waiting for! If you're here, you're ready for a change. We offer serious opportunities to grow rapidly. We need incredible multitasking people to join us in supporting our team and helping our clients. From awesome Macbooks to ultrawide monitors, we'll set you up the right way. You'll be trained and given opportunities to attend workshops and coaching sessions. We laugh a lot, play games during team time, communicate in our chat rooms using emojis and GIFs, and make sure you're having a great day.



Our mission is to become the biggest and best estate law firm in Florida in the next two years. We deliver meaningful experiences for our staff and clients, embrace technology and eliminate paper. Also, we have puppies in the office.



Benefits for qualified employees include: PTO, Medical & GAP insurance, Dental, Vision, 401(k) (matching), Life Insurance, Paid maternity/paternity leave, Professional Development

Keywords: The Estate Plan, Miami , Legal Assistant, Legal , Miami, Florida