Administrative Assistant
Company: Aperio Group
Location: Miami
Posted on: January 14, 2021
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Job Description:
Our client is starting a highly confidential search for a new
Administrative Assistant to execute the daily office and
administrative functions as an for a Private Estate and its core
Managers. The candidate should be flexible to handle a variety of
administrative tasks, possess good organizational skills, able to
handle sensitive material with extreme confidentiality, be fluent
in English, willingness to learn tasks and changes. Be computer
literate in MAC, Adobe, Word, and some Excel. ?Be a quick learner,
have a positive attitude, able to prioritize and complete tasks in
a timely manner. ?Experience is required, however will train as
needed. Willing to travel is a plus.Job Requirements:---
Responsible for maintaining an organized and efficient office
space--- Collect and log mail/bills/packages, sort, handle
accordingly--- Answer phones--- Give morning update of schedule to
principals--- Keep principals on schedule with schedule
reminders--- Assist principals with various projects by
facilitating their requests. This may include contacting companies
or individuals to arrange meetings, creating project logs,
organizing or performing research. --- Help prepare credit card
receipts for approval as needed--- Schedule meetings, confirm
appointments--- File all documents, certificates, and important
information--- Maintain a highly organized and accessible filing
and records system--- Prepare shipment paperwork and FedEx
documents--- Maintain key box and log --- Prepare PDF, excel, and
word documents --- Create new office forms and post to team dropbox
or google drive--- Order and stock office and printer supplies ---
Photocopying, scanning, faxing, emailing --- Run errands ---
Maintain property check in and out logs--- Prepare thank you notes
and track gifts--- Help with local gift giving, prepping, and
shipping--- Drive for/or accompany principal and guests within the
vicinity (sometimes as requested)--- Assist in planning events,
parties, family reunions, etc--- Prepare check requests, as
needed--- Assist with travel confirmations and guest visits---
Arrange for staff safety classes and annual AED/First Aid
Training--- Various administrative and assistant projects---
Maintain a high level of confidentiality and privacy of the
Principal and family
Keywords: Aperio Group, Miami , Administrative Assistant, Other , Miami, Florida
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