Administrative Assistant

Company: Aperio Group
Location: Miami
Posted on: January 14, 2021

Job Description:

Our client is starting a highly confidential search for a new Administrative Assistant to execute the daily office and administrative functions as an for a Private Estate and its core Managers. The candidate should be flexible to handle a variety of administrative tasks, possess good organizational skills, able to handle sensitive material with extreme confidentiality, be fluent in English, willingness to learn tasks and changes. Be computer literate in MAC, Adobe, Word, and some Excel. ?Be a quick learner, have a positive attitude, able to prioritize and complete tasks in a timely manner. ?Experience is required, however will train as needed. Willing to travel is a plus.Job Requirements:--- Responsible for maintaining an organized and efficient office space--- Collect and log mail/bills/packages, sort, handle accordingly--- Answer phones--- Give morning update of schedule to principals--- Keep principals on schedule with schedule reminders--- Assist principals with various projects by facilitating their requests. This may include contacting companies or individuals to arrange meetings, creating project logs, organizing or performing research. --- Help prepare credit card receipts for approval as needed--- Schedule meetings, confirm appointments--- File all documents, certificates, and important information--- Maintain a highly organized and accessible filing and records system--- Prepare shipment paperwork and FedEx documents--- Maintain key box and log --- Prepare PDF, excel, and word documents --- Create new office forms and post to team dropbox or google drive--- Order and stock office and printer supplies --- Photocopying, scanning, faxing, emailing --- Run errands --- Maintain property check in and out logs--- Prepare thank you notes and track gifts--- Help with local gift giving, prepping, and shipping--- Drive for/or accompany principal and guests within the vicinity (sometimes as requested)--- Assist in planning events, parties, family reunions, etc--- Prepare check requests, as needed--- Assist with travel confirmations and guest visits--- Arrange for staff safety classes and annual AED/First Aid Training--- Various administrative and assistant projects--- Maintain a high level of confidentiality and privacy of the Principal and family

Keywords: Aperio Group, Miami , Administrative Assistant, Other , Miami, Florida