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Executive Assistant (Miami)

Company: Farmasi
Location: Miami
Posted on: April 10, 2021

Job Description:

Are You Ready to Join the Record-Setter Direct Selling "Cosmetics and Wellness Company" Ranked 32nd in the World? If so, then there is an exciting opportunity for you to here at Farmasi to support our Executive Management.
Job Description
Farmasi North American HQ in Miami is looking for a dynamic professional to support our CEO and Senior Executives.
This position requires proven experience in executive support, enhanced communication skills, exceptional attention to detail, good judgment, and the ability to operate within a very dynamic environment with constantly evolving priorities.
Main Responsibilities

  • Communicating and following up on strategic initiatives and filling in the gaps where needed.
  • Global calendar management, international travel arrangements, event and group travel logistics support, organizing itineraries, processing expenses, booking conference rooms and managing catering needs - all while adhering to company expense guidelines.
  • Scheduling internal and external meetings and calls as well as personal appointments. Interacting with the CEO's family and household staff to coordinate; coordinating professional and family calendars.
  • Attend meetings as required, take minutes, and ensure action item follow-up.
  • Select and support the negotiation process for selected vendor contracts.
  • Handle telephone calls, mail, shipping and messenger runs as needed.
  • Partner with the people team on-boarding and off-boarding activities.
  • Must be able to work flexible hours.
    Skills
    • Preferably Bachelor's degree from an English curriculum university.
    • 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
    • Spanish communication skills
    • Comfortable working across cultures and have interpersonal and communication skills needed to build trust with our employees, partners and teams globally.
    • Excellent communication and time management skills; proven ability to meet deadlines.
    • Able to handle sensitive business communications, data and other information with professionalism, confidentiality and discretion, both internally with employees and externally with clients and candidates.
    • Maturity, solid judgment and the ability to interact with confidence with executive management
    • Excellent working knowledge of Microsoft Office suite.

Keywords: Farmasi, Miami , Executive Assistant (Miami), Other , Miami, Florida

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