Operations Supervisor
Company: First Service Residential
Location: West Palm Beach
Posted on: May 15, 2022
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Job Description:
Job SummaryPerform duties to provide administrative support to
all functions within the Operations department including IT,
Purchasing, Operations and Banking, working within the limits of
standard or accepted practice.Essential Duties & Responsibilities1.
Provide administrative support to the all members of the Operations
department and Management. Assist with calls/voicemails, reroute
calls to appropriate area, and arrange call backs.2. Handle all
mailings and billings and process and track approved office
supplies for all A/R offices.3. Compose letters and submit to
Management for signature and approval. Assist management in the
preparation of presentations as necessary.4. Manage calendars,
arrange meetings and plan and set up conferences and events and
prepare materials as necessary.5. Operations Help Desk support6.
Assist all members of the operations team (IT, Purchasing,
Operations, Banking) in accomplishing their goals and objectives7.
Prepare reports, correspondence, presentations and other
communication materials.8. Conduct research, prepare reports and
financial data.9. Attend staff meetings with operations team and
staff to keep well informed, and to ensure follow-up on decisions
or actions to be taken by staff.10. Provide administrative support
and computer skills for special projects.Additional Duties &
Responsibilities1. Conduct business at all times with the highest
standards of personal, professional and ethical conduct.2. Perform
or assist with any operations as required to maintain workflow and
to meet schedules. Notify supervision of unusual equipment or
operating problems and the need for additional material and
supplies.3. May participate in any variety of meetings and work
groups to integrate activities, communicate issues, obtain
approvals, resolve problems and maintain specified level of
knowledge pertaining to new developments, requirements, policies,
and regulatory guidelines.4. Ensure all safety precautions are
followed while performing the work.5. Follow all policies and
Standard Operating Procedures as instructed by Management.6.
Perform any range of special projects, tasks and other related
duties as assigned.Supervisory ResponsibilityNo supervisory
responsibilities.Prepared by Viviana M. Collazo, CCP - Draft Page
2Education & ExperienceAssociate's Degree in Business or related
field from an accredited college or university, and two to three
years of administrative experience; or equivalent combination of
education and experience.Knowledge, Skills & Proficiencies*
Excellent customer service skills* Strong verbal and written
communication skills.* Detail oriented and strong organizational
and multi-tasking skills.* Must have strong proficiency in Windows
and Microsoft Office, including but not limited to Word, Excel,
Power Point, Visio and Outlook. Proficiency researching the
Internet.* Ability to work with sensitive or confidential
information.* Ability to meet deadlines and work well under
pressure.* Ability to work in a team environment as well as
independently and be self-driven* Critical thinking, problem
solving, judgment and decision making abilities.* Ability to work
with sensitive information and maintain confidentiality.* Critical
thinking, complex problem solving, judgment and decision making*
Motivated self-starter.*Tools & Equipment UsedComputer and
peripherals, standard and customized software applications and
tools, and usual office equipment.Physical Requirements/Working
EnvironmentThis position works under usual office conditions. The
employee is required to work at a personal computer as well as be
on the phone for extended periods of time. Must be able to stand,
sit, walk and ocassionally climb. The incumbent must be able to
work extended and flexible hours and weekends as needed. Physical
demands include ability to lift up to 50 lbs.The physical demands
described here are representative of those that must be met by an
employee to successfully perform the essential functions of the
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.Travel Work
may involve some driving/traveling to properties.DisclaimerThe
above information on this description has been designed to indicate
the general nature and level of work performed by employees within
this classification. It is not designed to contain or be
interpreted as a comprehensive inventory of all duties,
responsibilities, and qualifications required of employees assigned
to this job. This is not an all-inclusive job description;
therefore, management has the right to assign or reassign
schedules, duties and responsibilities to this job at any time.
Keywords: First Service Residential, Miami , Operations Supervisor, Other , West Palm Beach, Florida
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