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Accounts Payable/Accounts Receivable Supervisor (WPB)

Company: Gulfstream Goodwill Industries
Location: West Palm Beach
Posted on: September 24, 2022

Job Description:

Scope: A/P Tasks: - Ensure proper audit, coding and posting of all invoices/documents in a timely manner. - Prepare weekly/bi-weekly check and credit card aging reports for suggested payments and submit to supervisor for approval. - Manage weekly check runs and ensure approved credit card payments are processed timely. - Track invoice due dates to ensure timely payments. - Maintain vendor maintenance table in accordance with IRS regulations and verify each vendor account is established correctly. - Generate and finalize accurate annual 1099s in accordance with IRS regulations. A/R Tasks: - Review daily activity to verify deposits and reconciliation of payments. - Ensure invoices are generated and distributed, according to established timeframes, to facilitate timely payments. - Track and follow-up on outstanding A/R to ensure balances do not exceed 45-60 days. Ability To: - Plan and coordinate the work activities of staff in the department. - Research and identify issues and/or variances, and effectively communicate those findings. - Ensure accurate and timely workflow of daily, weekly, and month-end functions including the month-end close process. - Act with urgency. - Multi-task under strict deadlines while having multiple priorities at one time. - Acts as lead for A/P and A/R problem resolution and testing. - Develop and maintain sound internal controls over A/P and A/R activities to safeguard assets. - Build teamwork and resolve conflicts. - Ensure proper coverage or back-up is in place for all tasks and positions. - Communicate effectively with internal and external stakeholders providing timely, thorough, and accurate information. - Actively seek out opportunities for process improvement and cost savings in the department. - Review and document detailed procedures to assist with staff training and department cohesiveness. - Assist with internal and external audit requests. - Exercise good judgement and maintain a high level of ethical behavior and confidentiality. - Exhibit courteous and respectful demeanor towards all company personnel in words and action. - Exhibit a cooperative, solution-oriented approach to problem solving. - Follow verbal and written instructions. - Work with Human Resources to recruit, interview, select, and hire associates. - Coach, mentor and develop staff including overseeing employee onboarding and providing ongoing constructive feedback. - Perform additional duties and responsibilities as assigned by management. Powered by JazzHR

Keywords: Gulfstream Goodwill Industries, Miami , Accounts Payable/Accounts Receivable Supervisor (WPB), Other , West Palm Beach, Florida

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