ADMINISTRATIVE ASSISTANT- HR RECEPTIONIST - WATERFORD OFFICE
Company: First BanCorp
Location: Miami
Posted on: January 27, 2023
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Job Description:
Administrative Assistant -HR Receptionist
Job Summary
The Administrative Assistant supports the Waterford location and
the Human Resources Department coordinating meetings, answering
phone calls, receiving visitors; managing incoming and outgoing
mail, and managing clients inquires.
Essential Responsibilities
Performs clerical and administrative duties to support the Human
Resources Departmental operations.
Answers incoming calls and directs them to the appropriate staff
member and/or department.
Keeps the Waterford reception area attended at all times.
Composes letters, reports, memos, and other documents using the
computer.
Greets all visitors, determines their needs and directs them to the
proper person and/or department.
Classifies and distributes the incoming and outgoing mail, courier
services materials.
Prepares and receives daily interoffice mail (incoming/outgoing) in
respective bags.
Keeps current the Department personnel assistance and punctuality
information.
Coordinates conference room reservations for meetings.
Notifies appropriate departments of any delivered packages or
supplies that require immediate attention or action.
Disseminates information by phone call making, mail services, and
electronic mailing, in compliance with the corporation guidelines
and procedures.
Assists other departments as requested or assigned clerical work,
without creating a conflict with other essential responsibilities
of this position.
Assists with special projects for Human Resources Department.
Maintains a log of visitors on a daily basis and provides proper
badge ID for visitors, if applicable.
Retrieve mail from the Waterford main mailing box.
Maintains reception area esthetically prepared to receive customers
at all times
Supervisory Responsibilities
This position has no supervisory responsibilities.
Competencies
Comprehend English and Spanish
Interpersonal communication skills
Knowledge of administrative and clerical procedures such as word
processing systems and filling
Minimum Requirements
Associate Degree in Business Administration, Secretarial Sciences
or Office Administration and one to two years of experience.
Disclaimer
The above statements are intended to describe the general nature
and level of work being performed by people assigned to this
job.They are not indented to be an exhaustive list of all
responsibilities, duties, skills required of personnel so
classified.The reporting relationship may not reflect the most
recent changes to the corporate reporting structure.
EOE/D/V/M/F/DFWP
Keywords: First BanCorp, Miami , ADMINISTRATIVE ASSISTANT- HR RECEPTIONIST - WATERFORD OFFICE, Other , Miami, Florida
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