ACCOUNTS PAYABLE COORDINATOR

Company: Office of the State Attorney - Katherine Fernandez
Location: Miami
Posted on: March 19, 2023

Job Description:

Accounts Payable Coordinator - Fiscal Division


Location: E.R. Graham Building
Northwest 12 Avenue
Miami, FL 33136


Position Overview:
The Fiscal Administrator II position in the Fiscal Division is responsible for purchasing and accounts payable for our Child Support Program. The work schedule for this position is 8:30 a.m. to 5:00 p.m. This position offers a Limited Flexible Work Schedule and Teleworking Option.

The Job Responsibilities include:

Securing quotes and processing Purchase Orders for new equipment, furniture, supply, maintenance and services
Researching for the best rate in the market for goods and services
Reviewing requisitions and verifying rates with vendors
Auditing and processing incoming invoices for payment
Preparing monthly Expenditure portion of Invoice to Department of Revenue for reimbursement of program costs
Preparing Monthly Encumbrance Report
Processing Purchase Order renewals and change orders
Monitoring vendor contracts with the state and county
Maintaining maintenance agreements on equipment and securing maintenance renewals
Following up with vendors on late, never received or disputed invoices
Monitoring postage accounts balance and processing check requests: Postage by Phone, Postage Due account, PO Box and permit fees
Monitoring property disposals
Coordinating training and travel arrangements for all Child Support Program staff
Performing other related duties as assigned

Keywords: Office of the State Attorney - Katherine Fernandez, Miami , ACCOUNTS PAYABLE COORDINATOR, Other , Miami, Florida