AP Supervisor, Invoices

Company: Lennar Homes
Location: Miami
Posted on: March 19, 2023

Job Description:

Overview

The Accounts Payable Invoice Supervisor ensures all types of invoices, check requests and legal agreements adhere to the AP policies and procedures; to oversee maintenance of corporate accounts and to prepare & review reports for payments. Utilize other systems to bring over accurate data to process. Also responsible for the supervision of the Accounts Payable staff including the hiring, training, assigning and directing the work flow of the staff. In addition, the Accounts Payable Supervisor gathers and reports on the department's processing metrics including determining relevant statistical data to measure. This position requires regular communication to internal and external customers, proposals to management for process improvement solutions, ad-hoc report development for special projects.
Responsibilities

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• Manage the invoice process assuring all bills are paid on a timely manner to avoid late fees or penalties.
  
• Approve and post invoice batches. Includes verifying vendors entered, and signatures on the invoice.
  
• Assign outstanding requests submitted via email or phone and ensure action taken within prescribed guidelines.
  
• Approve the extract of legal invoices through the Serengeti system.
  
• Troubleshoot and resolve issues on a timely basis
  
• Monitor, update and keep track of all recurring payables.
  
• Respond timely to vendor, divisions and other corporate department's questions and requests.
  
• Review vendor statements and reconcile accounts.
  
• Perform monthly close by verifying and correcting pending batches in the JDE system.
  
• Assist accounting with accruals, and yearly audits.
  
• Supervise entry of invoice numbers from the Regional Operation Centers to assure the AP invoice numbering standards are
  
• Support ePayables process by capturing potential candidates.
  
• Supervise and motivate team.
  
• Research and manage asset collectors in the recovery of unclaimed property.
  
  
  
  Qualifications
  
  Education and Experience Requirements:
  
  • 
    
  • High School Diploma or equivalent required, Associate Degree preferred.
    
  • Minimum of 5 years related office experience; prior accounts payable, invoice entry, check processing and/or vendor file maintenance experience preferred.
    
  • 3+ years of supervisory experience
    
    
    Physical Requirements:
    
    This is primarily a sedentary office position which requires the incumbent to have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 25 lbs. Finger dexterity is necessary.
    
    
    Additional Requirements:
    
    
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    • Must be very detailed oriented, with high level of accuracy and excellent organizational skills
      
    • Computer proficiency with intermediate/advanced skills in Word, Excel, and Windows are required, and familiarity with accounting systems and banking platforms are preferred
      
    • Excellent communication skills a must
      
    • JD Edwards knowledge and experience with banking platforms and positive pay files are a plus.
      
    • Must possess ability to multi task - perform multiple detailed-oriented tasks with simultaneous deadlines.
      
    • Team player with the ability to work well under pressure.
      
    • Must possess strong work ethic, integrity, loyalty and initiative in getting things done, as well as strong organizational skills.
      
    • Demonstrated experience with project management and process improvement.
      
      
      
      This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the Associates. Duties, responsibilities and activities may change at any time with or without notice.
      
      
      Type
      
      Regular Full-Time

Keywords: Lennar Homes, Miami , AP Supervisor, Invoices, Other , Miami, Florida