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Administrative Assistant - Contracts

Company: Fairfield Residential
Location: Miami
Posted on: June 15, 2019

Job Description:

Duties Include: Process Contract, Purchase Order and Change Order requests received from the Project Managers Enter Contract Information into Procore Construction Management Software Enter Purchase Orders and Change Orders into Timberline Update Contract and Purchase Order Logs regularly Scan and Link documents to Contract and Purchase Order Logs Scan and Upload documents to Sharepoint Mail Contracts, Purchase Orders and Change Orders to Subcontractors for signature File Contracts, Purchase Orders and Change Orders to respective folders Maintain Contract and Purchase Order logs weekly to ensure timely receipt of signed documents. Maintain Logs for Subcontractor's Licenses Retrieve and sort daily Contract Administration Mail Receive and Ship packages as needed Prepare and Compile documents for Construction Project Close-outs upon Construction completion. Includes Audit of Contract Logs and Purchase Order Logs. Requirements: Advanced proficiency in Excel, Word and Adobe Acrobat Prioritization of work schedule to maximize efficient time management with daily and specially requested tasks Strong written and oral communication skills Demonstrate dependability, flexibility and teamwork Ability to follow complex oral and written instruction Ability to interact and communicate effectively within the organization Records and Information Management

Keywords: Fairfield Residential, Miami , Administrative Assistant - Contracts, Other , Miami, Florida

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