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Construction Project Coordinator

Company: EE&G Construction and Restoration
Location: Miami
Posted on: November 22, 2021

Job Description:

EE&G RESTORATION is a full service restoration company that specializes in remediation and repair for water, mold and fire/smoke damage. We provide 24/7 emergency response to perform all phases of restoration, from initial response to cleanup, restoration and repairs.We are seeking a full-time (on-site) PROJECT COODINATOR!Under the direct supervision of the Miami Construction Operations Manager, this position provides administrative support for the MIAMI Construction department. In addition to office clerical duties such as preparing documents, filing, and scheduling, this position is responsible for project record keeping, coordination of meetings, and ordering supplies and equipment. This position requires communications with a diverse group of important external callers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.Project Coordinator JOB DUTIES AND RESPONSIBILITIES include:

  • Manage and prioritize client and vendor communication: calls, mail, email.
  • Maintain filing system for the Miami Construction team. Exercise urgency in document/information retrieval as necessary or required.
  • Setup Proposals, Projects and Clients.
  • Track ongoing projects. Provide timely project status reports to Project Managers.
  • Track subcontractor submittals including contracts, staff certifications, certificates of insurance, invoices, and lien waivers.
  • File Notice to Owners and liens as necessary.
  • Responsible for filing NDAR (Asbestos Notices) and/or Permits.
  • Assist with invoicing; work closely with the Accounting team to ensure accuracy. Ensure projects are invoiced when reports are issued as final.
  • Provide QA/QC review for proposals and reports prior to finalization and issuance.
  • Assist with coordinating crew and job scheduling.
  • Assist supervisory personnel in weekly data entry/completion of timesheets.
  • Process expense reporting for the Miami Operations Manager and Construction team, including per diem expenses.
  • Provide front desk coverage as necessary or required; ensure proper phone coverage during office hours.Project Coordinator QUALIFICATIONS include:
    • Bilingual (English/Spanish) required.
    • Minimum 2 years administrative, office support, and/or project coordination experience. Experience in a construction office preferred.
    • Proficiency with Microsoft Office, including Word, Outlook, Excel & PowerPoint. Familiarity with scanning and e-filing.
    • Basic understanding of accounting and job costing. Experience with QuickBooks a plus.
    • Professional communication skills, written and verbal.
    • Professional phone etiquette and customer service mentality.
    • Strong clerical, time management, and organizational skills. Work requires continual attention to detail and experience establishing priorities and project deadlines.
    • Ability to work well with diverse personnel and personalities. Must have high level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy.Job Type: Full-timePay: $18.00 - $20.00 per hourBenefits:
      • 401(k)
      • Dental insurance
      • Employee assistance program
      • Flexible spending account
      • Health insurance
      • Life insurance
      • Paid time off
      • Vision insuranceSchedule:
        • Monday to FridayApplication Question(s):
          • How would you rate your teamwork and customer service skills?Experience:
            • Admin/Operations Support: 1 year (Preferred)
            • Construction Office: 1 year (Preferred)
            • Microsoft Office: 1 year (Preferred)Work Location: One location

Keywords: EE&G Construction and Restoration, Miami , Construction Project Coordinator, Professions , Miami, Florida

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