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Purchasing Agent

Company: One Spa World
Location: Miami
Posted on: August 6, 2022

Job Description:

Job DescriptionEntry Level Purchasing Agent Description:The Purchasing Agent is responsible for placing orders with the vendors, monitoring the deliveries to destinations, communicating with vendors, notifying the ships, daytime spas and resorts of delivery details, and resolving order discrepancies such are price changes and out of stock items. Essential Functions

  • Manage the cycle and supplemental stock orders process from requisition of purchase order to delivery to vessels.
  • Manage vendor performance by P.O to ensure orders arrive to consolidation point by established deadline.
  • Source out of stock items and substitution options upon request from the Purchasing Manager.
  • Update Purchase and Transfer Orders in Company's Accounting System to reflect short shipments from vendors and warehouse.
  • Communicate stock delivery notifications to Spa Managers onboard vessels.
  • Sourcing new or substitution products projects as designated by the Manager.
  • Communicate with Spa Managers to resolve all open P.O.'s within the Inventory Tracking system onboard.
  • Timely review Past Due Report received from warehouse and update with required information.
  • Work closely with the Inventory Manager in assisting in quarterly review and receiving of all P.O.'s
  • Receive guidance with respect to general objectives; in the majority of tasks and projects assigned, determine methods, work sequence, scheduling, and how to achieve objectives of assignments; operate within specific policy guidelines.
  • Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
  • Participate in proactive team efforts to achieve departmental and company goals.
  • Perform other duties as assigned.
  • Provide leadership to others through example and sharing of knowledge/skill.
    • Other duties as assigned. Education and Experience Requirements (*desirable)Education/Training (or equivalent): H.S. Diploma College Degree*
      • AA Degree or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Qualifications
          • Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
          • Ability to read, analyze and interprets general business periodicals, professional journals, technical procedures, or governmental regulations.
          • Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
          • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
          • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
          • Handle multiple projects simultaneously.Physical Requirements and Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations that do not cause an undue hardship on the company may be made to enable individuals with disabilities to perform the essential functions, as long as that would not hinder or prevent performance of duties or be of a safety concern. Key to denote % of time requirements necessary to perform essential functions of this job.0% = Zero (O) 1-35% = Little (L) 36-70% = Moderate (M) 71-100% = Great (G) - Physical Requirements: Light: Lifting 0-10 lbs. Moderate: Lifting 0-25 lbs. Heavy: Lifting 25+ lbs. M - Bending/stooping M - Reaching above/below the waist L - Pushing/pulling movements L - Climbing stairs / laddersG - StandingL - KneelingL - SittingG - Walking M -Lifting M -Taste/Smell M -TypingM –Color / Depth perceptionG -Fine hand & finger movements -Operate motor vehicleM -Operate various equipment- Working Conditions and Schedules:G - Interacting with co-workers and customers. L - Exposed at times to fumes or airborne particles, toxic or caustic chemicalsL - Exposed to various noise levels (L= private offices, L= relaxation areas, treatment rooms, spa, gym, M= reception/concierge desk/retail area)G – Phones G- Working environment: non-private. Varies from reception/retail areas, treatment rooms, product storage areas, employee common areas, laundry area, enclosed officesM– Available toDescription:The Purchasing Agent is responsible for placing orders with the vendors, monitoring the deliveries to destinations, communicating with vendors, notifying the ships, daytime spas and resorts of delivery details, and resolving order discrepancies such are price changes and out of stock items. Essential Functions
            • Manage the cycle and supplemental stock orders process from requisition of purchase order to delivery to vessels.
            • Manage vendor performance by P.O to ensure orders arrive to consolidation point by established deadline.
            • Source out of stock items and substitution options upon request from the Purchasing Manager.
            • Update Purchase and Transfer Orders in Company's Accounting System to reflect short shipments from vendors and warehouse.
            • Communicate stock delivery notifications to Spa Managers onboard vessels.
            • Sourcing new or substitution products projects as designated by the Manager.
            • Communicate with Spa Managers to resolve all open P.O.'s within the Inventory Tracking system onboard.
            • Timely review Past Due Report received from warehouse and update with required information.
            • Work closely with the Inventory Manager in assisting in quarterly review and receiving of all P.O.'s
            • Receive guidance with respect to general objectives; in the majority of tasks and projects assigned, determine methods, work sequence, scheduling, and how to achieve objectives of assignments; operate within specific policy guidelines.
            • Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
            • Participate in proactive team efforts to achieve departmental and company goals.
            • Perform other duties as assigned.
            • Provide leadership to others through example and sharing of knowledge/skill.
              • Other duties as assigned. Education and Experience Requirements (*desirable)Education/Training (or equivalent): H.S. Diploma College Degree*
                • AA Degree or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Qualifications
                    • Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
                    • Ability to read, analyze and interprets general business periodicals, professional journals, technical procedures, or governmental regulations.
                    • Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
                    • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
                    • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
                    • Handle multiple projects simultaneously.Physical Requirements and Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations that do not cause an undue hardship on the company may be made to enable individuals with disabilities to perform the essential functions, as long as that would not hinder or prevent performance of duties or be of a safety concern. Key to denote % of time requirements necessary to perform essential functions of this job.0% = Zero (O) 1-35% = Little (L) 36-70% = Moderate (M) 71-100% = Great (G) - Physical Requirements: Light: Lifting 0-10 lbs. Moderate: Lifting 0-25 lbs. Heavy: Lifting 25+ lbs. M - Bending/stooping M - Reaching above/below the waist L - Pushing/pulling movements L - Climbing stairs / laddersG - StandingL - KneelingL - SittingG - Walking M -Lifting M -Taste/Smell M -TypingM –Color / Depth perceptionG -Fine hand & finger movements -Operate motor vehicleM -Operate various equipment- Working Conditions and Schedules:G - Interacting with co-workers and customers. L - Exposed at times to fumes or airborne particles, toxic or caustic chemicalsL - Exposed to various noise levels (L= private offices, L= relaxation areas, treatment rooms, spa, gym, M= reception/concierge desk/retail area)G – Phones G- Working environment: non-private. Varies from reception/retail areas, treatment rooms, product storage areas, employee common areas, laundry area, enclosed officesM– Available to work all shifts including weekends and holidays.Necessary traits for this position: Seeing Hearing Talking* Reading* Writing* Basic comprehension of English language using the traits* marked above for purposes of safety, management direction and job responsibility, and minimal third-party interaction. Proficiency of the traits* marked above in the following languages for business letters, memos, customer interaction, presentations, demonstrations, employee direction, audits, etc: English Spanish French Other _________________Necessary traits for this position: Seeing Hearing Talking* Reading* Writing* Basic comprehension of English language using the traits* marked above for purposes of safety, management direction and job responsibility, and minimal third-party interaction. Proficiency of the traits* marked above in the following languages for business letters, memos, customer interaction, presentations, demonstrations, employee direction, audits, etc: English Spanish French Other _________________Powered by JazzHRQsQ4yJx1tb

Keywords: One Spa World, Miami , Purchasing Agent, Sales , Miami, Florida

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